Job Purpose:
Administration with a focus on assisting the CEO (as Executive Assistant) and company HODs and other Directors
Job Description/General Admin Functions:
- Executive Assistant to the CEO
- General Assistant to the HODs and Board of Directors
- Technical Report Writing and Presentation Compilation
- Live updating of the Company Website and Company Profile as and when required
- Produce Quarterly Company Newsletter
- Liaise with Media Management Company on Marketing options; advertising, articles and social media posts
- Liaise with Site on pictures, etc required for media releases
- Manage distribution of company marketing tools (banners, gazebos, umbrellas, and teardrops)
- Office Support (field calls to CEO, filter marketing requests and requests for info– through email and calls)
- Assist with sending required/requested documentation/information to Clients, suppliers, etc.
- Assist in monitoring emails to info@mdconstruction
- Typing of letters, correspondence, minutes of meetings, reports, memos and other documentation as required by the CEO
- Filing, calendar invites, etc. for CEO
- Prepare company information packs for meetings
- Issuing New Site Notifications once approved by HOD and CEO and allocated a Cost Code
- Arrange meetings where and when required (incl. MDOS)
- Assist with managing the company Group Calendar
- Travel arrangements and car hire for HODs and Directors
- Manage Travel IT system (add travelers, monitor issues, etc.)
- Assist with general office set-up and clear-up when required
- Build and maintain relationships with company personnel
- Ensure there is adequate communication and feedback on all matters within the area of responsibility
Outputs:
- Effective relationship management and communication
- Effective management of self and teamwork
- General administrative coordination, support and record keeping
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